Microsoft 365 Backups & Archiving

Keep your data safe and always available when you need it.

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What Are Microsoft 365 Backups & Archiving?

Your Microsoft 365 data should always be backed up and readily accessible if it’s ever needed again. This is crucial because while Microsoft provides infrastructure and service availability, the responsibility for your data ultimately lies with you. 

Data loss can occur due to various reasons, including accidental or malicious deletion by users, ransomware attacks, software errors, or even outages. Without a proper backup strategy, your organization risks losing critical information, leading to business disruptions, financial losses, and reputational damage. A robust backup ensures that you can quickly recover from such incidents and maintain business continuity.

Doing this backup and archiving doesn't have to be a laborious process. With regular scheduling and monitoring, all your emails, files, SharePoint sites, and Teams data can be securely stored for when you need to access it again—whether it's for rapid recovery or to prove compliance requirements. And proactive monitoring of backup processes ensures that they are running smoothly and that data can be reliably restored when required.

 

Why Microsoft 365 Backups & Archiving Matters

Data loss can happen at any time. Without regularly scheduled backups and archiving, all your Microsoft 365 can easily be lost or made unavailable.

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Data loss

While Microsoft ensures the availability of its services, data loss can still occur due to accidental deletion, malicious attacks, or user errors.

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Compliance failures

Many industries have strict regulations regarding data retention and accessibility. Not having archiving solutions can put your business at risk.
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Slow recovery

When a disaster strikes, you need to get back up and running quickly—a major challenge when your Microsoft 365 data isn't properly backed up and archived.
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Business disruption

The longer it takes to locate and restore your Microsoft 365 data, the more you risk damaging your reputation and business.

How We Help Small Businesses Backup & Archive Microsoft 365 Data

Our Microsoft 365 backup and archiving services are designed to help your organization ensure all your data is consistently stored safely.

  • Assessment and planning of your data volume, retention requirements, and recovery time objectives
  • Solution implementation, including configuring backups and archiving solutions
  • Integration of all solutions with your Microsoft 365 environment
  • Scheduling and monitoring of your backups
  • Regular testing of backups to ensure data integrity and recoverability
  • Setting up archiving solutions of historical data for long-term retention, compliance, and e-discovery

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From Our Blog 

What You Need to Know About Business Continuity

Say your company’s servers go down due to a cyberattack. Or your offices are suddenly inaccessible due to a disaster such as fire, flood or earthquake? What happens then?

If you don’t have a plan in place, the answer is most likely chaos, lost revenue, and a hit to your company’s reputation.

Enter business continuity.

One way to look at business continuity is as a safety net for your company. A plan that helps ensure that no matter what happens, you can recover quickly and keep moving forward. A good plan helps inoculate your business by doing the following.

 

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FAQs

What is the difference between Microsoft 365 backup and archiving?

Backup: Focuses on creating copies of your Microsoft 365 data (like emails, documents, and Teams data) so you can restore it in case of data loss due to accidental deletion, corruption, or ransomware attacks. It's about recovery.

Archiving: Involves moving inactive or older data to a separate, often lower-cost, storage location for long-term retention. This helps free up space in your primary storage and meet compliance requirements. It's about preservation and storage management.

What Microsoft 365 services can be backed up and archived?

Backup: Microsoft 365 Backup supports OneDrive, SharePoint, and Exchange Online.

Archiving: Microsoft 365 Archive allows you to archive SharePoint sites.

Why should I back up my Microsoft 365 data when Microsoft says they have redundancy?

While Microsoft provides data redundancy to protect against hardware failures, it doesn't protect against:

  • Human error: Accidental deletion of files or emails.

  • Malicious attacks: Ransomware or intentional data destruction.

  • Retention gaps: Microsoft's recycle bin retention periods may not meet your long-term needs.

  • Compliance requirements: Specific regulations may require you to have independent backups.

How often should I back up my Microsoft 365 data?
The frequency of backups depends on your organization's Recovery Point Objective (RPO), which is the maximum amount of data you can afford to lose. Microsoft 365 Backup offers very frequent backups (RPO of 10 minutes).